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Archive for the 'Implementation' Category

Time to Burn the Ships!

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Why do large system implementations often fail or get delayed? Depending to whom you ask, you’re likely to get a different answer: the requirements were not understood properly, the data was too complex, processes were not documented, key stakeholders were not involved enough, there’s too much red tape, my team/manager is incompetent, we picked the wrong solution, etc. I’ve observed that the bigger a project or program is, the more likely people are to feel that they can’t affect the outcome. Large project teams seem to have a low internal locus of control.

In 1519, Captain Hernán Cortés and his army set out on one of the greatest conquests in the history of the world. Cortés was going to accomplish his goals no matter the consequences, despite being up against incredible odds. When he arrived near Veracruz with 500 soldiers, a dozen horses and a few cannons, the first thing he did was burn his ships so there could be no retreat. He told his men “You can either fight or you can die”. Returning to Spain was not an option anymore. By burning his ships, he not only cut off his only means of retreat, but also made his soldiers fight harder. They were all fully committed to the cause.

I cannot condone what Cortés later did to the Aztecs, but burning the ships probably played a major role in the outcome.  Most project managers will say that failure is an option and have a “do-or-die” attitude, yet when things start going wrong, the managers usually start looking for excuses. Likewise, when blamed for delays, the project team will often start looking for their own excuses or try to jump back on the ship.

I challenge you to think about your objectives and about at least 5 factors that could make it difficult to reach them. Now, get rid of these excuses.

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Ready, Set, Go!

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In most cases, an SPM implementation leverages several consultants (as I posted before, either from a 3rd party consulting company specialized in Sales Performance Management like OpenSymmetry, a large IT consulting firm like Accenture, or directly from the solution supplier).

With a very aggressive implementation schedule, and a significant investment in time and money, it only makes sense to want the consultants to perform at their maximum efficiency. That’s why several ‘things’ should be ready before the clients arrive on site.

Internet Access: Some clients think that Internet is not a necessity. They might be right, but having access to the web and to e-mails can significantly improve performance.

IT Access: Access to different system areas are required; a database administrator will need access to the databases, an ETL designer will the password to the ETL tool, comp designers will need access to the comp solution, etc. Some software and security certificates might need to be installed, or maybe the consultants will need a network ID. It sounds trivial, but I’ve been on projects where it took weeks to get the proper access to these resources.

Facility Access: A visitor pass and an escort might be sufficient for a few days until the real pass is ready, but if this stretches so long, it will be a major inconvenience for the consultants. Consultants tend to work long hours, so this pass should also work after hours.

Work Space: Consultants don’t need fancy offices, but they will need somewhere to work. Sharing a cubicle is OK, but asking 10 consultants to work in the same small windowless and non-ventilated room is a recipe for unhappy and unproductive consultants.

Phone: Unless everyone on the team is located in the same building, on the same floor and within shouting distance, having access to a phone is important.

Subject Matter Experts (SME) Availability: An SPM implementation always represents a time investment for the client. It is surprising that often, the client is not available to answer questions, attend meetings, etc. The list of SMEs / project contacts should be compiled ahead of time and provided to the consulting team.

Project Information: The consultants will, of course, also require relevant project information such as the project scope, compensation plans, data, reports, etc. This is the area where there is the most room for improvement.  Many companies don’t realize exactly what is required for the implementation to start, and consulting companies sometimes don’t communicate this very well or ahead of time.

In my experience, getting these things right will not only help speed up the project, it will also set the tone for the entire engagement and contribute to getting the project to the finish line on time.

I just started a new project two weeks ago and this client has been exemplary. Everything was ready before I arrived on-site, and they even prepared a cubicle for each member of my team with our names on it! Since I started consulting, this is the first time I don’t have to print out my own name and pin it to the cubicle’s wall.

These little things are sometimes all what a consultant needs to be motivated.

Contact me if you would like to receive a readiness checklist for your SPM implementation or if you’d like to discuss key readiness elements to kickoff your project.

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Merced Incentive Management (MIM) Review - Part 3

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Calculators
Calculators seem to be the feature where Merced Incentive Management is the most different compared to other solutions.  Instead of using “rules” like in Callidus TrueComp and Varicent SPM, or using “components” like ZS Associates Javelin, Merced uses calculators which consist of a multi-dimensional table, very similar to an Excel spreadsheet.  Each cell can contain any type of information including formulas referencing other cells.  Let’s look at some calculators.

Transaction Calculator
This calculator runs for every transaction that has been identified by the plan. All the transaction fields are available as inputs, and outputs are written back to the transaction itself allowing for per transaction commission and bonus to be generated.  An example of this would be an individual sale that is given a percentage commission based on the product sold.


Summary Calculator
This calculator runs once per period per payee and uses aggregated data as inputs such as Total Net Sales, Total Revenue, Total YTD Margin etc. The business rule is calculated after any transaction calculators have run and allows complete control over outputs including overwriting performance and measurement data. An example of this calculator would be a plan that measured the past 6 months average performance and paid based on that average with a cap on the maximum commission that could be earned in a year.

Table Calculator
This calculator is used to store tabular data and information.  Table calculators are reference by any of the other calculator types by their reference name.  For example the function =PRATES(C1,C2) might pass in a product name and a date to a product table and return a commission rate.


Function Calculator
This calculator is used to encapsulate complex business rules and allows administrators and users to break down large calculations into a series of functions that can be reused.

This should provide a good idea of how Merced Incentive Management handles calculations.  Here is a final example of a calculator where some logic is defined:

The next and final post will describe some of the additional features from Merced Incentive Management, including reporting, processing, the payee’s interface and ETL.

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Merced Incentive Management

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Merced Systems is another company which is probably lesser known in the North American market for the moment compared to other product vendors.  I first wrote about Merced when they acquired an incentive compensation management software company called Practique Software.  Just like ZS Associates’ Javelin Suite, this “new” SPM vendor (with a solution called INCA) caught me by surprise because I hadn’t heard about it before.  If you also wonder why the name may not sound familiar, it’s because Practique Software’s INCA solution was mostly used everywhere, except in North America.   This is what Merced Systems is changing.

Practique has been deploying INCA in many enterprise environments in Europe for the past 12 years.  So while they are a new player in North America they are certainly not new to the ICM market.  Practique Associates is going to keep its brand name for the moment in Europe, but in North America its applications were already rebranded as Merced Incentive Management.

Merced Incentive Management is another web-based SPM solution with a very different approach than what I have seen with many other vendors.  We will see how some of its features are quite innovative.  The application is targeted towards enterprises with a large number of payees.  Merced Incentive Management is an enterprise class incentive management application with multiple deployments of more than 10,000 and up to 100,000 payees with an excess of 1 million transactions per day.  It is available both on-demand and on-premise, and it is also easy to switch between on-demand and on-premise if required.

In the next 2-3 posts I will focus on Merced Incentive Management, which is a great addition to other Merced offerings including applications facilitating organizational goals alignment, goal setting, performance reporting and coaching.

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Come on SPM Vendors… Grow up!

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Bashing competition is hardly a new “concept”; we see politicians lashing at each other, well known companies such as Google and Apple bashing Microsoft, but even some smaller sales performance management companies feeling compelled to slander their competition.

Two recent press releases illustrate what I mean by the unethical practice of defaming competition and spreading lies in the media:

Press Release 1

Synygy created the TrueReplacement offer in response to feedback provided by current and former customers of Callidus Software, namely that some customers have found:

  • Project implementations can stretch to more than a year and come in significantly over budget.
  • Implementations are typically riddled with custom code, which causes subsequent changes to be expensive and time consuming.
  • Unmet promises have led to undesired outcomes.
  • Ongoing IT and other costs associated are higher than expected.
  • Business users are unable to make changes to data, plans, and reports-exacerbating the problems of inflexibility and excessive costs.

Press Release 2

Synygy has found that not all such companies are as independent and unbiased as they claim. Instead, Synygy has encountered situations where such companies have alliances with the very vendors about whom they are supposedly providing unbiased advice, are providing implementation and other services to the vendor or the vendor’s customers after helping a vendor win business, and are providing inaccurate and misleading information about the vendors with whom they do not have such arrangements.
Companies providing or that have provided SCM vendor evaluation services include:

  • OpenSymmetry (which has performed vendor evaluations and follow-on implementations of Callidus Software, and has alliances with other vendors)
  • Arcadia Solutions (which has done vendor evaluations followed by implementations of Callidus and other systems)
  • Compensation Technologies (which formed alliances with Callidus, Oracle, and others, and is now owned by Callidus, but which still has management in common with The Alexander Group)
  • Business users are unable to make changes to data, plans, and reports-exacerbating the problems of inflexibility and excessive costs
  • Ongoing IT and other costs associated are higher than expected.
  • Iconixx (formerly an alliance partner with Callidus, Oracle, and others, and now is owned by nGenera)

As an example of the questionable practices of these companies, OpenSymmetry repeatedly uses the words “independent” and “unbiased” on its website and yet in a press release yesterday stated: “OpenSymmetry will deploy and implement Callidus On-Demand and on-premise solutions.”

In both examples, the attempt is obviously to capture current or potential clients from the competition, by attempting to make them believe in lies and distorted facts.

I searched the web for material supporting my view that this is not the best strategy, and found a recent article reflecting what I was thinking:

Most companies out there are trying to solve problems for customers.  They may be doing it in a different way from you - but most honestly believe in their method and how it will help those customers.  Recognizing your customer’s strengths is key to making your own pitch something that resonates well with your customer.  You need to recognize that your customer often has a difficult choice about what product to select - perhaps putting their own job on the line for it.  So, if you can help them with a convincing argument why your product serves them better AND build the argument why the other product doesn’t fit - even though it TOO is a great product - then you are more likely to get the sale.

For example, in a simplistic approach if I were selling you apples and someone else were trying to sell you oranges, I could bash my competition and tell you that my apples are sweet and his oranges are citris, and that citris sucks and causes acid in your stomach.  Or the better pitch might be to say, “While oranges are indeed a great fruit and have amazing benefits like Vitamin C, I know that someone who is as on-the-go like you will appreciate the tremendous benefit that a fruit like an apple can bring such as portability (no need to peel it), cleanliness (no juice running down your arm), and the perfect balance of sweet and nutrition.”   Your prospect knows that you have pluses and minuses, and that your competition has pluses and minuses and when you point out the pluses in your competition, it adds significant credibility to your entire pitch.  Your prospect is going to go through this exercise of weighing the pluses and minuses after you leave - so you are helping him/her by going through it with him/her and planting just what you want them to think about you vs them is a perfect tactic to bring your product to the top.

Bad-mouthing competition never works, and if a vendor truly has a superior product, let the product speak for itself and make an argument for the product’s superiority rather than for the inferiority of the competition.  This is a concept I would have at least expected companies focusing on incentives and rewards to understand!

Almost everyone faced a situation where some people try to make others look bad to make themselves look better, or where a bully needs to harass people to feel better.  Fortunately, this behavior rarely pays off.

The question organizations really need to ask themselves is, do you really want to do business with a vendor with a lack of professionalism and business ethics, who will lower themselves by “playing dirty”?  Can you really trust such a vendor, and depend on them to deliver a mission-critical solution?

Come on SPM Vendors…  Grow up!

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Sales Performance Management Implementation Catch 22

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I know I said that building should only start once design is completed…  this would be ideal, but it’s not always possible.  Why not?  People often wait to finalize the compensation plans before starting the planning process.  Typically plans are not until a few months before the next fiscal year, so that usually leaves very little time for implementation.  What more, the analyze and design phases rely on those plans to be completed. 

So can we start implementing without the comp plans?  It depends.  More often than not, we have a very good idea of what the plans will look like, how the calculations will be performed, which bonus exist.  The information that is lacking is the quota amounts, bonus amounts, or which particular bonus applies to whom.  Even without this information, it is possible to start working on the analyze and design phases.  

With this in mind, if we can map out all the information we know, it will be possible to take big leaps in our initial phases, and even in implementing major components of our sales performance system.  Once the missing details become available, it will be time to revisit the documents to keep them up to date.  

This should give more time to properly implement the system without cutting corners, and to meet the deadlines.  Like I said, this is not an ideal scenario, but it is much better than waiting until 3 weeks before the required “go-live” date to start implementing. 

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