Incentive Compensation and Sales Performance Management Survey

Archive for the 'Performance Measurement' Category

Quality versus Quantity: Aligning Sales Incentives with Profitability (Part 1)

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My goal for LeapComp was to talk about the entire Sales Performance Management space. I was thinking that with such a ‘narrow’ topic, I’d have no problems doing that. However, it’s only when you start writing that you start to realize how vast a topic really is. So the blog slowly took an IT and solution review slant - something which was not quite planned. However, my goal is still to bring broad information about the SPM space. To start accomplishing this more, Scott Barton, a leading SPM management consultant will help me by sharing his thoughts on profitability in incentive compensation plans, and how profitability gains notoriety when a company’s growth starts to fall off.

There’s lots of talk today about incentive measures and risk management. Even if you’re not a TARP recipient, your company’s board and executive management could take greater care in deciding which performance measures get used to calculate incentives.

Sales incentives are another matter, but the issue still pertains. During a growth cycle, most sales people focus on quantity – basically sales volume. Now in cost-containment mode, many executives desire better alignment between company profitability and sales compensation. Advances in information technology and reporting enable a clearer picture of profitability at the account and transaction level. Yet the incentive professional needs to recognize and argue for the differences inherent in sales plans from those used for executives and other employees. Failure to thoughtfully plan and execute compensation changes to sales professions can undermine progress toward the company’s profitability goals.

Comp Philosophy and Market Practice
If you are in the position of having to create or redefine your company’s pay philosophy, take note. Reframing the compensation philosophy is especially important if the company plans a fundamental shift it how it measures and rewards success at the organizational, group and individual levels.

We are in a time where statements such as: “The objective of XYZ’s compensation program is to providing exciting and competitive rewards that attract and motivate high-performing individuals” are not particularly useful. This isn’t to say that simple statements are not appropriate. If your company is relatively small, something as basic as “if we make money, you make money” can be effective, so long as those you want to motivate understand how profits get allocated and distributed to individuals. What if the company is not small, or not profitable?

Not-so-scientific research suggests many employees are just happy to have a job at the moment. Why all the fuss? Well, again, sales people are different. Assuming your pay philosophy still needs to use the word “motivates,” then we argue against the wholesale, profit-funded bonus pool for this group.

Let your philosophy clarify which job roles are appropriate for incentives, which for a profit-funded bonus, and which for recognition. These categories are often used interchangeably. For purposes of incentive philosophy, and improved comp ROI, consider the continuum illustrated below:

Any of the three variable-pay categories can apply to any one of your job roles, but incentives are most effective (i.e., most likely to result in the desired behaviors) when the job role has clear goals, clear and meaningful payment opportunity, and a strong line-of-sight to the metrics defining success. Sales roles fit best in this category.

In fact, the market for most sales positions sets expectations for incentive structure. If your company plans to adopt or further reinforce a philosophy akin to a profit-sharing plan, as an employer you might be at a disadvantage for attracting and retaining critical sales talent. Not a concern in this current environment? Alienating your customer-contact employees, especially your high-performing sales people, is counter to profitability objectives.

The comp designer should understand both market (external) and internal expectations for incentives specific to: 1) variable pay opportunity and 2) performance metrics. Jobs with the majority of incumbents who are somewhat risk adverse, that is, have relatively low amounts of incentive pay opportunity relative to base salary, are more likely be measured on unit-level goals such as profitability. Those jobs and employees that are inherently risk taking, with a high proportion (>40%) of base salary that is incentive opportunity, require goals more closely aligned with their own, individual behaviors.

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Quality versus Quantity: Aligning Sales Incentives with Profitability (Part 3)

Commission, Bonus or Entitlement?

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Commissions and bonuses should be mechanisms to reward outstanding performance, a certain behavior, and concrete outcomes.  They are likely to fail when they become perceived as an entitlement, which means they are no longer considered as a special reward.  Eventually, the organization might decide to take away that “entitlement” to reinstate it as a reward – the way it was intended to be – but that’s when employees are likely to react in a very negative way.

I learned this very early on when I had just graduated from University.  Almost as soon as I graduated, I bought a small 3 bedroom townhouse, and I rented one of the rooms to a guy I’ll call Joe (this is a fictional name so he won’t try to sue me for defamation).  After living with Joe for several months, I got tired of seeing his dirty dishes, clothes on the floor, and I also wanted to encourage him to do his share of the housekeeping.

So I told Joe, “I know that you don’t really care about keeping the house very clean, and since you are paying me for rent, I can’t really force you to clean up after yourself, but I really wish the house was cleaner.”  So here was my proposition: “How would $50 off your monthly rent incite you to keep the house clean”.  Right away he said “Of course!  Great idea!”  So we sat down and made a list detailing the responsibilities and schedule for the various housekeeping activities, including day-to-day expectations.

The house was clean for the first month, and I gave Joe 50$ back for that month.  Joe wrote me post-dated checks with the new amount for the rest of the year.  The only problem is that in the second month, he started to slip some tasks.  On the 3rd month, many items on the list were being ignored.  On the 4th month, it’s just like if we did not have a list.

On the 4th month I said “Joe, our agreement is obviously not working, please give me the $50 you owe me”.  I probably should have said something sooner, but I did not, and this resulted in a big fight.  Joe started to look for a new place the next month; not because I kicked him out, but because he was no longer happy.
I learned with this one “employee” and one “reward plan” that it is important to set clear expectations (clean up after himself), offer constant performance feedback, and to make sure it stays clear that the payment (reduced rent) is only something that will take place upon meeting these expectations and performance level.  As I discussed before, set clear performance indicators (KPI), and ensure that they are measurable objectives.  Following this advice will help keeping employees happy and potentially increase the retention rate.

There are many real-life professional examples of rewards being taken away, particularly now with the economic challenges, causing employees to react.  This ranges from Google taking out their “free food” program, to many companies getting rid of their share purchase programs.

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Webinar Summary: Insurance Industry Best Practices

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Last week I attended the Sales Performance Accenture Webinar on Insurance Industry Best Practices by Jon Walheim, Partner – US Insurance Marketing, Sales and Service and Jason Angelos – Partner, Global Incentive Compensation Management.

Accenture performed a study with insurers and asked them which 3 topics were most important in the overall market place.  54% of the respondents selected “improve sales performance”, 49% selected “increase retention” and 36% selected “improve service performance”.  This says a lot on the focus on sales performance management solutions!

In this same study, Accenture also identified that the highest level of priority regarding customer acquisition and retention was to attract new customer and to focus on retention.  Insurance companies also hope to improve their performance through training, specialized tolls and sales support.

“Imagine if all 15,000 Exclusive Agents exhibit target behavior set XYZ for a customer situation XYZ.  No guessing.  No interpretation.”

Accenture’s framework for targeting value in sales transformation is to increase revenue, decrease cost and improve predictability.  Sales performance management solutions can assist with each of those “levers”.  ICM can impact each of those levers.  Revenues can be increased with increased flexibility in incentive plan design, more insight to data and self-service tools, and analytics.  Costs can be decreased with accurate incentive compensation and easy plan administration.  Predictability can be attained with plan modeling features.

Jon also mentioned that behavior is driven by only three factors: ability, motivation and context.  For an individual to exhibit the proper behavior, he must have the skills and knowledge for the job, and be the right person into the right role.  Performance objectives must be specified and measured, and the person must be motivated and encouraged to show target behaviors.  Finally they must have the right work assigned to them, have the right tolls, and have access to the right information.

Here is another attempt at justifying investing in incentive compensation from a return on investment perspective.  According to Accenture’s research, investments in programs to motivate and reward sales people, have the greatest potential to impact profits.  The impact on better motivating and rewarding people, and at attracting and retaining people could represent 23 $M on pre-tax profit for moving from average to high performance for a 1 billion dollar business unit.

Best practices for ICM Implementations
Accenture made several recommendations for ICM implementations:

  • Simplify operations
  • Optimize controls
  • Don’t try to gain efficiency if it compromises sales performance
  • Strive to develop new capabilities to deliver improved flexibility and speed to market
  • Optimize compensation plans and focus where it counts
  • Improve reporting to increase trust with the end users.
  • Provide single source of sales performance results
  • Manage software vendors to shape future product functionality
  • Enlist a deeply skilled integration partner to increase delivery capability and decrease risk.

I’m glad I took some notes during the presentation, because even if we were told that we could obtain the presentation from Accenture after the webinar, Accenture refused to share it with consulting companies!  You might have more luck than I did by contacting Jon by e-mail here:  jon.walheim@accenture.com

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Measuring Sales Force Performance (KPI)

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Google “Key Performance Indicator” and you will find enough KPI information to feel dizzy. It is important to know the difference between a performance indicator - some metric that we want to track - and the “key Performance Indicators” - or the most crucial performance indicators, those on which people are generally compensated on.

A recent article “Measuring Sales Force Performance” at gulfnews.com gives a few examples of performance indicators.

Customer and product related Measures:
- Number of new customers acquired
- Sales by product
- Sales by customer segment
- New product sales

Process Measures:
- Productivity
- Channel mix
- Turn-around time
- Number of calls made
- Number of prospects generated

Financial Measures:
- Sales value by geography
- Profitability
- Cost of acquisition
- Attrition
- Book growth
- Fee Income

Measuring metrics is one thing, but interpreting all the data collected is essential and usually the biggest challenge. There are a lot of industry benchmarks that can be used as indicators of how the company is performing compared to their competitors. Measures can also be compared against some framework, analyst point of view or analytics.

However I think the author of the article is entirely correct when he says that internal benchmarks are better because “they tell you what the best team can do in the same situation”. I think that performance indicator’s most valuable insight comes from comparing the metrics against historical data.

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Can Performance be Measured?

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John Fletcher posted an interesting article “Why Quantitative Measures Often Make Performance Worse, not Better” on the Slow Leadership Blog about how quantifiable objectives is more about office politics than performance.

The article takes the point of view that performance measurement does not work well because typically what is measured is not what matters the most, and that performance often delines when it is measured because once people reach their target there is no incentive to exceed it.

I previously shared some information on performance measurement as well as some personal stories. I agree with John that sometimes quantifiable objectives can be more about office politics and that they can have undesirable effects and he raises a several good points. However, I will say that performance cannot be evaluated without well defined criteria. The article also seems to say that any quantifiable objectives are not as good as less tangible measures, a statement which I can’t agree with.

The example of setting set targets also shows what to avoid; In the example, the goal is to answer 90% of inquiries - answer less than 90% and the employee does not get a bonus, answer more than 90% and the employee receives a bonus. This strategy could lead to employees doing the bare minimum of work to reach 90%, but not strive to achieve 100%. If the department’s goal was to answer as many queries as possible, a better solution would be to use a quota approach: achieve target and receive a bonus, answer between 90 and 95% of inquiries and receive a bigger bonus, answer between 96 and 99% of inquires and receive an even bigger bonus, and answer 100% of inquiries and get the max bonus. This way, at least in theory, employees will always be motivated to exceed the target.

Choosing “good” performance measures and metrics is one of the most critical aspects of designing an incentive plan, while”bad” measures could result in encouraging undesired behaviors. It is important to know exactly what the desired behaviors and goals are before choosing any measurement. Also, as David Cichelli from The Alexander Group and Liz Cobb from Makana Solutions pointed out earlier, too many measures can ruin a compensation plan by making it overly complex and confusing the payees.

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Performance Measurement and Incentives

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Sales performance incentives are relatively straightforward to figure out. At the simplest level, sales incentives are calculated by determining sales targets, measuring sales performance, and rewarding employee for their performance against the objectives.

However, performance-based incentives are harder to figure out in areas not involving sales. The key ingredient for incentives to work is to define MEASURABLE objectives.

There are other areas beside sales, where it is also possible to define quantifiable metrics. For example, for an employee working on an assembly line , we could measure the number of units manufactured in a certain period of time and the defect rate. We could measure the number of items shipped on time for a postal worker. We could also measure the response time and the number of complaints per call for a customer service associate.

The Harvard Business School created some of the best performance measurement articles and videos [UPDATED Apr 22, 08] I have found on the Internet. They focus more on enterprise performance measurement versus individual performance indicator, but some of the topics could offer good ideas for measurable goals.

Before implementing an incentive program, it is important to understand how affected employees feel about the planned metrics. In some cases, bad metrics could result in effects opposite to what was intended and lower moral!

In my next posts I will discuss some of my personal experiences with incentive compensation.

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