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Quality versus Quantity: Aligning Sales Incentives with Profitability (Part 1)

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My goal for LeapComp was to talk about the entire Sales Performance Management space. I was thinking that with such a ‘narrow’ topic, I’d have no problems doing that. However, it’s only when you start writing that you start to realize how vast a topic really is. So the blog slowly took an IT and solution review slant - something which was not quite planned. However, my goal is still to bring broad information about the SPM space. To start accomplishing this more, Scott Barton, a leading SPM management consultant will help me by sharing his thoughts on profitability in incentive compensation plans, and how profitability gains notoriety when a company’s growth starts to fall off.

There’s lots of talk today about incentive measures and risk management. Even if you’re not a TARP recipient, your company’s board and executive management could take greater care in deciding which performance measures get used to calculate incentives.

Sales incentives are another matter, but the issue still pertains. During a growth cycle, most sales people focus on quantity – basically sales volume. Now in cost-containment mode, many executives desire better alignment between company profitability and sales compensation. Advances in information technology and reporting enable a clearer picture of profitability at the account and transaction level. Yet the incentive professional needs to recognize and argue for the differences inherent in sales plans from those used for executives and other employees. Failure to thoughtfully plan and execute compensation changes to sales professions can undermine progress toward the company’s profitability goals.

Comp Philosophy and Market Practice
If you are in the position of having to create or redefine your company’s pay philosophy, take note. Reframing the compensation philosophy is especially important if the company plans a fundamental shift it how it measures and rewards success at the organizational, group and individual levels.

We are in a time where statements such as: “The objective of XYZ’s compensation program is to providing exciting and competitive rewards that attract and motivate high-performing individuals” are not particularly useful. This isn’t to say that simple statements are not appropriate. If your company is relatively small, something as basic as “if we make money, you make money” can be effective, so long as those you want to motivate understand how profits get allocated and distributed to individuals. What if the company is not small, or not profitable?

Not-so-scientific research suggests many employees are just happy to have a job at the moment. Why all the fuss? Well, again, sales people are different. Assuming your pay philosophy still needs to use the word “motivates,” then we argue against the wholesale, profit-funded bonus pool for this group.

Let your philosophy clarify which job roles are appropriate for incentives, which for a profit-funded bonus, and which for recognition. These categories are often used interchangeably. For purposes of incentive philosophy, and improved comp ROI, consider the continuum illustrated below:

Any of the three variable-pay categories can apply to any one of your job roles, but incentives are most effective (i.e., most likely to result in the desired behaviors) when the job role has clear goals, clear and meaningful payment opportunity, and a strong line-of-sight to the metrics defining success. Sales roles fit best in this category.

In fact, the market for most sales positions sets expectations for incentive structure. If your company plans to adopt or further reinforce a philosophy akin to a profit-sharing plan, as an employer you might be at a disadvantage for attracting and retaining critical sales talent. Not a concern in this current environment? Alienating your customer-contact employees, especially your high-performing sales people, is counter to profitability objectives.

The comp designer should understand both market (external) and internal expectations for incentives specific to: 1) variable pay opportunity and 2) performance metrics. Jobs with the majority of incumbents who are somewhat risk adverse, that is, have relatively low amounts of incentive pay opportunity relative to base salary, are more likely be measured on unit-level goals such as profitability. Those jobs and employees that are inherently risk taking, with a high proportion (>40%) of base salary that is incentive opportunity, require goals more closely aligned with their own, individual behaviors.

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Related Posts:
Sales Incentives and Profitability Key Points
Quality versus Quantity: Aligning Sales Incentives with Profitability (Part 3)

Management by Objectives

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I’ve talked about MBOs – Management by Objectives – a few times before, but I will dedicate a few posts to this topic. As a quick reminder, MBOs is a process where measurable objectives are set, and the employee performance is then measured against those objectives. The goal is to increase the workforce’s performance and engagement through proper motivation. MBOs are particularly important because they are not only for organizations with a sales force; any employee can be incented with this strategy, and as such, most type of organizations use them in one way or another.

The other reason I want to talk about MBOs is that software vendors are slowly broadening their offerings.  Instead of having one IT solution to align objectives to corporate goals, one workflow solution to calculate incentives against these goals, one solution to manage sales compensation, etc, single vendors are starting to cover the entire spectrum with a single variable pay solution. That’s what is called “pervasive performance management”.  Software providers in the sales performance space are starting to offer MBO functionality, and MBO software providers are starting to offer sales compensation modules.

So how do MBOs typically work? There are a lot of resources out there on this topic. Typically, the employee is asked to define SMART objectives; objectives that are Specific, Measurable, Achievable, Realistic, and Time-related. These objectives should reflect the organizational goals and be specific to each employee. The reason for using the SMART approach is that we need to be able to verify if the objectives were achieved later.

After some interaction with a manager, the objectives should be approved by both the employee and manager. At the end of the performance cycle, the objectives will be reviewed, and the manager will then decide to which extent each employee has achieved their personal objectives.

The system is not perfect and there are many challenges. How do you make sure the employees define objectives that are “hard enough” to reach? How do you evaluate an employee if an objective is missed for reasons out of his or her control? I will come back to this and share some ideas later.

For now I’ll discuss another major challenge: How do you manage all the workflow of approvals required to incent the employees based on their performance?

Traditionally, this is done using spreadsheets. The employee e-mails a spreadsheet to their manager. The manager reviews and e-mail it back to the employee. The employee makes some changes and e-mail it back to the manager. The manager is satisfied and e-mails the spreadsheet to a senior manager. The senior manager approves the objectives and e-mails back the approved spreadsheet to the manager. At the end of the year, the same process takes place again to distribute performance bonuses to each employee. That’s a lot of e-mails going back and forth, and many companies are struggling to centralize all this objective and performance information. And that’s not mentioning the difficulties to track the trends in the employees’ performance, perform other analysis by strategic objective, by department, etc, and to record information for audit purposes. These are all good examples of why having a solid MBO solution to facilitate this workflow is important.

In the following weeks, I will review many leading MBO solutions and demonstrate the benefits of using them instead of using spreadsheets.

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Related Posts:
A review of Callidus Software’s New MBO Solution: TrueMBO
Webinar: Demystifying the Complexity of Sales Performance Management – Business vs Technology