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Sales Performance Management Solutions for ‘Very Small’ Sales Forces

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Is the ‘very small’ sales force a viable niche market for SPM solutions? That’s what some market trends tend to indicate. What characterizes this small market is that they typically have less than 100 sales reps, not much IT knowledge, and not a big budget for incentive compensation overhead. That’s where some emerging Software-as-a-Service (SaaS) solutions can become a viable solution for these companies, offering low cost implementation or even self-implemented solutions, and charging a fee per month per payee instead of an upfront license fee.

Around the end of last year, Makana Solutions launched a new SPM calculation engine (Makana Motivator) targeted to companies with a small sales force – less than 100 employees. I reviewed their solution here - a self-served solution available at $29 per month per payee.

A month ago, there was a big announcement that Makana was acquired by Salary.com, which became interested by the Incentive Compensation Market. The exact terms of the deal were not disclosed, but some key Makana employees remained with Salary.com. And then there was a rumor…

The former CEO of Makana, Liz Cobb, was joining Xactly. Could it be true? Liz was also the founder of Centive, a main competitor of Xactly until its acquisition. And indeed, today Xactly confirmed that Liz Cobb joined them as General Manager of Small and Medium Business Solutions.

But this is not the only big news from Xactly this week. On the first day of the dreamforce event, Xactly announced the launch of Incent Express, another sales compensation solution for small-to-medium (SMB) businesses that use Salesforce CRM. According to Xactly’s press release, Incent Express can be deployed entirely on-line by a non-technical user in a matter of hours and will be priced at 29.90 per payee per month.

I have also reviewed other solutions earlier this year targeted to this market such as CellarStone’s EasyCommission.

The challenge in this market is really the size, and as with most SaaS applications, the secret to success will be volume. At $30 per month per payee – or $360 per year per payee, how many such payees does it take to make the solution sustainable? With only 1000 payee, or in other words twenty 50 payee customers, revenues would be $360,000. Or 2000 payees? 720,000$. It doesn’t seem like a bad proposition for the vendors.

But what about for the customers?

The biggest challenge for the adoption of such solution by customers is that for many, a cost of $360 per year per sales rep (or $18,000 per year for a sales force of 50 employees on top of Salesforce.com CRM fees) can be a pretty steep amount; particularly when Excel and Access can do the job for $0 per payee per year! And often, that’s true and there might not be a compelling reason to do the switch.

But sometimes, the benefits of an SPM solution, such as reports accessed on-line by the reps, real-time dashboards, and modeling of plan changes (just to name a few) can be good arguments to drop the spreadsheets and consider alternatives.

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Makana Solutions Launched Web Portal

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I reviewed the new SPM solution Makana Motivator Pro earlier this year, and noted that there was a big piece missing; the portal.

One of the main advantages to implement an SPM solution is to increase visibility. Sales reps should perform better if they know exactly how they are performing, what they need to focus on, how much commission they have earned, etc. Managers also need to know how their team is performing, what could be done to improve their performance, who are the top/bottom performers, etc.

I also noted that the Makana portal was planning for the end of January… And it was delivered, as promised, on time. Before the portal, Motivator administrators had to send reports by e-mail. Now, users can just log in and access all of this information.  Not only does this reduce the burden on the administrator, it also provides more timely information to the reps.

As with the dashboards of other solutions I have reviewed, the Motivator Pro reports are interactive and allow to “drill down” the results to the transaction level. This is what the portal and the reports look like (click to enlarge):

Commission and Incentive Pay Statement – Transaction Detail

Commission Statement – Summary Information

Team Summary Report

Team Ranking Report

The portal still lacks some functionality observed in other solutions such as the ability to customize the reports to display company-specific information, a modeling feature to allow reps and administrators to play “what-if scenarios”, an “issue resolution” tool for reps to report problems with their commission, a plan communication feature to distribute plans to the reps through the portal, etc. But even with these pieces still missing, the web portal is a great step in the right direction!  It’s a great addition for Motivator Pro users and provides neat reports out-of-the-box at no additional cost.

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Webinar: AutoSmart Sales Comp Delivers Results (Makana Solution Case Study)

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February 19, 2009
1:00 pmto2:00 pm

Host: Makana Solutions

In this live webinar, you’ll hear how AutoSmart, a Detroit auto dealer, uses Sales Comp to improve results in these challenging times. Linda Stillwater, HR manager will explain how they streamlined the planning process and designed more effective plans.

Plus you’ll have the opportunity to get your compensation questions answered by one of our sales compensation experts. And learn how you can apply the lessons from AutoSmart to your situation so you too can reap the business benefits of comp plans that motivate and cut costs.

Who Should attend:
Small Business Owners
Sales Managers
HR Managers
Compensation Administrators
Operations Managers

What you’ll learn:
How adjusting sales compensation can improve revenues
How new plans CAN motivate teams to sell
Clear plans lead to clear communication and less administrative time around payroll

Click here to register.

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Makana Motivator Pro Review

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Last November, I briefly talked about the newly released Makana Motivator Pro. Motivator Pro is an on-demand Sales Performance Management application which like Motivator Express helps with the design of compensation plans, but which also offers new payment and reporting modules. Unlike most SPM solutions, Motivator Pro is a self-serve solution (no additional implementation costs) designed for companies with a sales force with less than 100 payees.

I reviewed the planning features of Motivator (now called Motivator Express) already, so I will focus on reviewing the features that are new with Motivator Pro in this post.

Once logged in the administration interface, it is easy to see at a glance how to get started. We see 4 items in the top menu; Home, Planning, Payment, and Setup. The dashboard consists of 3 options; Take the Tour, Launch Plan Wizard, and Join Your Peers.

Planning
Creating a new plan using the step-by-step wizard is simple and straightforward. First, you select a category of positions which Motivator calls a job role. This will be the title of the plan document.

Step number 2 consists of specifying the target pay at 100% and the base salary. As with Motivator Express, some planning tips are provided during the configuration. Similarly, goals are defined in step 3 and goal payments are defined in step 4.

The design of the plans is very similar to how planning was performed in Makana Motivator Express. A green star in their top left corner indicates if the plans are in “production”.

Building the organization and hierarchy is done through the “Build Your Org” tab. Payee information can be uploaded, or created via the user interface.

Cost modeling is also straightforward. Projected payout is based on a percentage of historical attainment. and attainment assumptions can be changed globally, at the participant level, and even for each goal for an individual Projections are automatically rolled up to show total sales and incentive costs.

Many useful graphs can show information such as the quota attainment distribution.



Payment

The “Your Plans” tab in the Payment section displays all the plans currently designed. Each of the plan sections can be expanded to display more information (Measures, Formulas, and Payouts). The dates for which a plan is effective is displayed at the bottom of the plan. Once the plans are designed and ready to be used, it’s time to visit the “Assign Credit” tab and to import the orders. This is done via a simple file upload and the credits are automatically assigned based on the rules created during the planning phase. With another click, you can calculate the incentive payments for those credit assignments

Once payments are calculated, reports are automatically generated. These reports can be downloaded in an Excel or PDF format.

A web portal will also be available by the end of January, where payees will login and view their personal performance, their team’s performance, their ranking, and detailed reports on a dashboard.

The “Pro” in Motivator is a great addition which will benefit existing and new Makana customers alike. The main question, I was hoping to answer as a result of the demo was, is that solution really simple and intuitive enough for self-service. I think I can safely answer that yes it is, but it will take a bit of practice if the administrator is new to the comp world. However, the wizard and the online help, as well as the detailed “tips” displayed throughout the configuration should make it very quick to learn. Priced at $29 per month per payee with no implementation fee, this could be the right solution to finally replace those inaccurate spreadsheets and ineffective compensation plans.

For more information, click here to take a quick tour.

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