Compensation Plan Design

Tag Archive for 'Scott Barton'

Guest Post: Big Brother’s Latest Attempt to Regulate Bankers’ Pay……And What to Do About It

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Like a robust flu virus that just won’t go away, the federal government continues to propose new, vague regulations over banking industry pay practices.

Last week, a source from the Fed said the agency would propose guidelines aimed at curbing the “culture of excessive risk-taking” at the nations over 5,000 federally-insured banks. Such rules apparently apply to any employee, such as lending officers, able to take risks that could impact the institution.

It’s hard to say how the Fed will guide incentive pay practices for sales-type functions. Something akin to the Transportation Security Administration (TSA) as the government’s response to 9/11 comes to mind. I think sales incentives are the box-cutter equivalent to the industry’s woes – sure they played a role, but the system’s failure came down to a broader, and not soon-to-be repeated, set of circumstances.

And just as focusing exclusively on reinforced cockpit doors may have provided a more cost-effective solution to keeping our skies safe from hijackers, requiring that banks disclose what products provide incentive pay is as deep as the government needs to go here.

For years, the SEC and NASD (now FINRA), have issued guidelines for the pay practices of registered financial advisors. While these agencies do not require full disclosure, some prudent brokerage firms publish details of their advisor pay plans in pamphlets made available for clients, not unlike the information in proxy disclosures regarding executive compensation. These agencies periodically audit the pay history of brokers, looking for incentive earning trends at the product level.

While the system has enabled brokerage firms to establish and manage competitive cash incentive plans, it’s cumbersome and potentially not feasible when applied to the entire commercial banking industry. There’s a difference, also, in the responsibilities between financial advisors and lending offers. Financial advisors offer a broad array of instruments to their clients who are concerned, generally, with managing their money. Loan officers represent a more specific product – loans – that must meet the bank’s credit standards, as must the prospective consumers of those loans. Most loan officers will tell you, getting loans approved through the bank’s underwriting is a much regulated process.

Of course stories abound of loan officers back in the salad days selling subprime residential mortgages, instruments widely heralded as the watershed for our current economic crises, that preyed on unsuspecting consumers and misrepresented the product. Critics will point to the incentive schemes that drove this behavior. But behind the motivated salespeople and relaxed lending standards was government policy that encouraged lending to subprime consumers. Apropos that the government now fixes its own mess, yet I hardly see how making salespeople indifferent to what or how much they sell is going to help.

So what’s management to do with yet another vague set of pending guidelines? A common response to the TARP regulations was to do nothing. Seldom is do-nothing a good approach, and in a highly scrutinized yet competitive industry, it’s a recipe for bad publicity, bad business, or both. Banks should not aim to create a risk-adverse sales culture. Salespeople thrive on risk, and the incentive plan is a key component. To stay off the Journal’s front page, banks should ensure they are able to disclose, when so requested and at a high level, the way in which they pay each salesperson, including the pay differential between average and top salespeople in each job role, and the products eligible for incentive pay. And banks should prepare to report, down to the individual salesperson level, the source and amount of each incentive pay dollar.

Sometimes the government is effective for getting us to do things we should be doing anyway, like wearing seatbelts (no disrespect to the independently-minded citizens of New Hampshire). Being able to explain how you pay your salespeople is good compensation practice, and good business. Yes, companies without the systems for doing so must spend a decent sum to enable this capability. But the cost pales in comparison to having unmotivated salespeople. Voluntary disclosure, not heavy-handed incentive design regulation, provides the most practical solution. Let’s avoid another TSA when reinforced cockpit doors will do the trick.

Scott Barton is a management consultant specializing in incentive design and management for the banking industry. Write to him at scottbarton22@gmail.com

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Casual Conversations about the Importance of Pay for Performance

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I overheard a conversation today about employee pay, with the premise being, what should come first, performance or pay?

One of the gentlemen in conversation is a small business owner with about 35 employees. He was quick to answer his own question – “of course, performance should come first, but my (employees) don’t get this.”

I bit my tongue and stayed out of the conversation. But this seemingly shallow exchange got me thinking that indeed, someone could dispute this notion depending on how they view base salary and variable pay.

In the case of base salary, pay comes before performance. Sure, the employee receives a paycheck only after having performed the work. But the level of base salary is contingent on the skill this employee brings to the table. So in this sense, pay comes first. Over time the employee demonstrates a level of proficiency that either confirms or questions management’s initial expectations. Come the focal review, management may decide to place another bet by giving a merit increase to the employee. But there’s no guarantee that the employee will perform in line with management’s now higher expectations.

With variable pay, performance comes first – whether it’s the company’s performance or the employee’s against a set of objectives. Management can provide an advance or draw, but if the employee does not cover the draw, the pay becomes surrogate for base salary.

If the employee expects, or feels entitled to, a bonus, this is a problem. Similarly, there’s a problem if the employee feels entitled to a merit increase, or even continuance of his/her current base-salary rate when failing to meet management’s initial expectations of proficiency. Neither side wins in this scenario. Management feels put off that the employee doesn’t appreciate his/her compensation and the employee is disengaged, bitter, and possibly starting to think about getting another job.

Maybe I should have intervened. Then perhaps the small business owner could answer his employees’ question, and also appease them, by saying, “yes, you are right – pay does come first in the form of your base salary.” He can then rather seamlessly and without guilt or conflict, revisit the performance expectations inherent in the variable pay program.

Contact Scott Barton at scottbarton22@gmail.com

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Sales Incentives and Profitability Key Points

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Through this week I posted a long article “Quality versus Quantity: Aligning Sales Incentives with Profitability” broken down in 5 parts.

Part 1: The first part of the series introduced the concept of aligning incentives and profitability and talked about the difference between incentive, bonus and recognition

Part 2: This post discussed four category of profitability drivers: Revenue through product preference or price protection, cost containment, risk mitigation and strategic influences.

Part 3: This third post discussed the importance and benefits of accurate reporting.

Part 4: This part focused on change management and how to prepare sales people to focus their time on new objectives / compensation plans.

Part 5: Finally, this last post reminded us how good intentions can sometimes lead to unintended outcomes and provided two such examples.

Key Points

There was a lot of content in this 5-part article, so here are some of the main takeaways:

  • The sales force can be a key contributor to the company’s bottom line.
  • Some sales jobs can influence profitability, some can not.
  • Clear, reliable and timely measurement is key to holding individuals accountable for progress toward individual and unit profitability goals.
  • All levels of the organization, from the CEO on down, must champion the effort behind any fundamental change.
  • A short-term emphasis on profitability can lead to longer-term consequences.
  • When considering changes to sales people’s pay, include low risk options such as SPIFFs.

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Quality versus Quantity: Aligning Sales Incentives with Profitability (Part 5 of 5)

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Good Intentions, Bad Outcomes

We often hear, “be careful of what you ask for” when putting new measures into the incentive plan. The origins of this warning come from what is the transactional or short-term nature of many sales organizations.

Consider two examples:

Example 1:
A manufacturing company has two primary products – A and C. Project A is the most mature and currently the most profitable in the line. Product C is relatively new and is not forecast to be profitable for two years. The pricing for both products is roughly equal, though A is relatively commoditized and its average sale price is declining.

At the start of the year management changes the sales incentive plan such that 30% of the target incentive opportunity goes to monthly gross sales margin, as leadership emphasizes that long-term profitability is critical to the company’s future. While Product C best represents the future, the sales force is focused on Product A because of its greater contribution to monthly profitability, and it’s the easier product to sell.

Example 2:
An equipment leasing company assesses fees to its customers for excessive usage, unscheduled service calls and late returns. Account managers have in the past used discretion over the application of fees, mostly avoiding them on loyal clients with infrequent fee-bearing incidents.

Region managers are now responsible for a quarterly contribution margin in the region, and stress to account managers more stringent fee policies, which include regional manager approval of all waiver requests from account managers. While account managers understand the policy and abide by the new approval process, most do not clearly disclose to customers the applicable fees – they’ve not in the past since the fees seldom applied, and they seldom receive feedback since customer questions regarding fees get routed to a customer service center.

In both examples, the company changed the incentive plan to include a profitability measure, but did not evaluate the short-term behavioral implications and longer-term consequences. In Examples 1 and 2, the longer-term impact of a slow product launch and customer churn, respectively, was severe and more than removed any short-term profit gains.

With any proposed change to the sales incentive plan, carefully evaluate the alignment between corporate objectives and sales execution. Test concepts with a small group of proven performers to understand how they might maximize their earning opportunity. Discuss with sales and product management whether these behaviors put at risk longer-term profits, and what processes or plan design features can best mitigate the risk.

When considering alternatives for better aligning sales compensation expense with profitability, remember that any meaningful plan change requires analysis before and reinforcement after its implementation. Such changes are not easily undone. A low-risk approach is the quarterly campaign or “SPIFF.” SPIFFs are by nature temporary and in many circumstances can be an effective way to evaluate behaviors and impact in a real-world environment. Another low-risk approach is to report and provide feedback on profit-based goals at the individual rep or team level, without tying the impact of goal achievement to pay. Low-risk approaches usually mean low reward (impact), but they are steps to help you walk before you jump.

Scott Barton is a senior consultant in sales effectiveness and compensation.  Contact him if you have any questions regarding this article series, sales compensation or if you are looking for an experienced consultant to help you out build your compensation plans.

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Managing Change
Preparing sales people to focus their time on new objectives is no small endeavor. Field sales organizations in particular are less likely to conform due to their remote nature. The good news is that a well-designed incentive plan can motivate the necessary change. A poorly designed plan and or bad execution of the plan can be worse than no change at all, as disenfranchised sales and service people can upset customers and contribute to a loss in profitability.

New incentive-plan execution is often the wobbly third leg of the incentive-plan-management stool (with discovery/prioritization and plan design being the other two legs). Communication is a critical component of implementation, and good communication starts at the top. Leadership must clearly define and consistently reinforce the rationale for moving to a more profit-based system. All members of the management team must demonstrate behaviors that are consistent with the new order.

Compensation’s role is to ensure that pay differential aligns with the profit-enhancing outcomes being reinforced by management. The line manager is a crucial component in this mix. Ensure line managers thoroughly understand the crediting rules under the new plan, and what is the range of potential pay based on various and realistic performance scenarios. Help enable the manager to motivate each individual sales person through coaching discussions around the opportunities for performance and pay. This should be a one-on-one exercise, since each individual’s motivation for performance, pay and recognition is slightly unique. Managers need to know that compensation management will quickly address issues surfacing from the line. Conducting a line or line-manager focus group prior to plan roll out can surface what will likely be issues once the plan goes live.

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Data Rules

Clear, timely reporting remains the greatest hurdle to using profitability in the sales incentive plan. For the measure to be effective, sales people and managers must understand what drivers of profitability need focus with a degree of frequency that aligns with the sales cycle. Most challenging are sales environments with a high-transaction frequency, significant disparity in profitability across those transactions, and use of channel partners in the sale and distribution of the product.

There are a number of software applications for financial reporting and analytics; check for those prominent in your industry, and ensure targeted vendors have met the requirements of companies similar to yours. From a sales perspective, the best applications are those delivering only the needed information at a given time. The last thing you want your sales people doing is poring over lengthy reports, instead of selling.

Many times when auditing metrics and goal effectiveness we discover management and sales people simply don’t use the data, either because they think its not accurate or it doesn’t pertain to current priorities. Data accuracy has a number of root causes. For purposes of sales motivation and incentives, your quality metric is dead on arrival if there is widespread perception or poor data quality. Therefore, test the metric’s reporting accuracy thoroughly before applying to incentives. A good rule of thumb is the number of items requiring correction should not exceed one percent of the total data set – e.g., no more than 1 of every 100 goal-achievement scores in that month’s performance period requires adjustment due to erroneous data.

To help ensure sales management and reps actually use the reports (once accurate), include sales management in the process for defining reporting requirements, configuring the reporting interface, and other user-centric components. Once you are reporting the metric to the field, research and showcase best-in-class usage, using day-in-the-life examples and statistics on time savings. Appoint sales managers as technology champions to fully understand the application’s benefits, and espouse these benefits to the larger sales population. Monitor usage, and have in place close-loop process to address unintended consequences.

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